This privacy notice for The Oldie Publications Ltd tells you about the types of information we collect and how we look after it.
At The Oldie Publications Ltd we collect information about the following:
1. Visitors to our website 2. Subscribers to our magazine 3. Subscribers to our e-newsletters 4. People who write to us 5. People who enter our competitions 6. People who buy tickets to, or who attend our events 7. Our advertisers and commercial partners 8. Job applicants and our current and former employees.
To make it easier for you to read this policy, below are a number of links that will take you directly to particular sections.
1. About us
What information do we collect about you and how do we use it? We collect information on you:
Certain services that we provide may involve us collecting extra information (your location or preferred language, for example), so that we can tailor the information we give you better. This may also apply to certain apps that you download, or which we provide.
What legal bases do we use for processing your data? We use different legal bases depending upon the purpose for collecting your data in the first instance.
Under the terms of current data protection legislation, we will always make it as easy as possible for you to opt out of unwanted processing, providing it does not restrict our ability to provide you with the service you have requested.
From time to time we may use some elements of the data you supply to target the messages we send you. For example, we may use your location to send you information about an event which is happening in the same country, or we may use your company type to send you a relevant news story.
None of this information is collated by wholly automated means and the rights and freedoms of the data subject are safeguarded by suitable measures.
You always have a choice about your data being utilised in this way and can opt out at any time.
How long do you hold on to my data?
Because we collect data for a wide range of purposes, we do not have a singularly defined retention period. For each individual product and service we define a carefully assessed timeframe within which we retain your data.
After this, data is managed to ensure that it is either erased from our system, minimised and retained for legal reasons or pseudonymised and retained on a global suppression list to ensure that you do not receive unwanted messaging from us.
The minimum information we need from you to fulfil a subscription is your name, address and landline telephone number.
We will process data collected for the purpose of facilitating your subscription on the basis of Legitimate Interests to deliver the service for which you have registered or subscribed. We will also, on this basis, contact you occasionally about other relevant The Oldie Publishing Ltd products and services which we think will interest you. You always have a choice and can opt out of processing on this basis at any time by contacting our Database Manager by email firstname.lastname@example.org or telephone +44 20 7436 8801
3. Other uses of your data
We will only share your data with our sponsors and commercial partners with your permission. We will make sure that the place where we ask you for this permission is obvious and that it is clear what you are opting into receiving and how.
4. Children’s data
We do not knowingly target, or collect the data of, children under the age of 16.
5. Updating your personal information
Under current data privacy legislation, you have the right to rectify, erase or restrict the processing of your data without undue delay. You may also request access to the data we hold on you.
To do this or to update your personal information at any time please contact our Database Manager by email email@example.com or telephone +44 20 7436 8801
6. Who we share data with
We will not share your personal information with others for marketing purposes unless you have given us your permission. If we have your permission, we will share your information only with other organisations we have chosen carefully.
We can access and release personal information to keep to relevant laws and government requests, to operate our systems properly and to protect both us and our users.
Any other organisations who access your information in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your information and keep to data-protection and privacy laws which apply. We may also independently audit these service providers to make sure that they meet our standards. We may use service providers to help us run these sites (or services available on the sites), some of whom may be based outside the EEA or countries deemed adequateby the EDPB.
For more information about cookies and managing them, including how to turn them off, please visit our page on Cookies.
We use Google Analytics on our sites for anonymous reporting of site usage and for advertising on the site. If you would like to opt-out of Google Analytics monitoring your behaviour on our sites please use this link https://tools.google.com/dlpag...
We may share anonymised behavioural data with advertising partners, including commercial organisations that fund content labelled ‘Supported by’, ‘Paid content/Paid for by’ or ‘Sponsor content/from our sponsors’. This may mean that when you are on other websites, you will be shown advertising based on your behaviour on The Oldie Publishing Ltd website.
If you want to opt out of receiving online behavioural advertising, this does not mean that you will no longer receive advertising when you are using our sites. It just means that the advertising you see will not be customised for you.
If you would like more information about OBA and how to opt out of it, please visit youronlinechoices.com ornetworkadvertising.org (if accessing from the US.)
Advertising on mobile devices may require the collection and sharing of the unique device ID with companies who purchase advertising space on the mobile application.
9. Legal information and how to contact us
Under the UK Data Protection Act 1998 we have to say who the ‘data controller’ is for The Oldie Publishing Ltd products and services provided via our websites, our magazines, events and other products and services. The data controller is the organisation responsible for protecting information and, in our case, is The Oldie Publishing Ltd, Moray House 23/31 Great Titchfield Street London W1W 7PA.
The Oldie Publishing Ltd is registered with the ICO – number ZA144338
If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact our Database Manager by email firstname.lastname@example.org or telephone +44 20 7436 8801
Requests will be dealt with by the Data Protection Manager, and will be responded to within a reasonable period, not longer than 30 days.
If you are not satisfied with the way your request was handled, you have the right to lodge a complaint with the supervisory authority – details of which are given below:
Information Commissioner’s Office https://ico.org.uk/make-a-complaint/
Telephone: +44 303 123 1113