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Privacy Policy

This privacy notice for The Oldie Publications Ltd tells you about the types of information we collect and how we look after it.

At The Oldie Publications Ltd we collect information about the following:

1. Visitors to our website 2. Subscribers to our magazine 3. Subscribers to our e-newsletters 4. People who write to us 5. People who enter our competitions 6. People who buy tickets to, or who attend our events 7. Our advertisers and commercial partners 8. Job applicants and our current and former employees.

Some of our services may have their own specific privacy policy because the services we provide in that instance are different. So please do check when you sign up or register just to be sure you know what is happening to your information.

To make it easier for you to read this policy, below are a number of links that will take you directly to particular sections.

1. About us 2. Subscribers 3. Other uses of your data 4. Children’s data 5. Updating your personal information 6. Who we share data with 7. Use of Cookies 8. About our advertising 9. Legal information and how to contact us 10. Changes to this privacy policy

1. About us

  1. The protection of your privacy and personal information is important to us. We make sure that not only do we have appropriate security measures in place, but that any other organisation we work with to provide a service also meets the same standard as us.
  2. We will respect your privacy. You should receive marketing emails only from us and, if you agree, from other organisations we have carefully chosen. We will make sure that the boxes you need to tick if you are happy to receive marketing are presented clearly and at an appropriate time.
  3. We will make it clear at the point when we request your information, what we are collecting it for and how we are going to use it.
  4. We will collect and use your personal information only if we have your permission or we have sensible business reasons for doing so, such as collecting enough information to manage your subscriptions, send you a competition prize or tickets for an event you have booked.
  5. We will minimise the amount of information we collect from you to what we need to deliver the product and services you have requested.
  6. We will be clear in our dealings with you as to what information about you we will collect and how we will use it.
  7. We will use personal information only for the purposes for which it was originally collected and we will make sure we delete it securely.
  1. Our websites are accessible via the internet. Please remember that if you post any comments or links on any of our sites that they can be read and accessed by anyone and everyone.
  2. If we, our service providers, or our commercial partners transfer any information out of the European Economic Area (EEA), it will only be done with the relevant legal instruments or permissions being in place.

What information do we collect about you and how do we use it? We collect information on you:

  • when you register for an event (including live streamed events), an awards programme or competition
  • when you contact us for information
  • when you work with us in a commercial capacity, either as a sponsor or partner
  • when you sign up for a newsletter
  • when you subscribe to a paper or digital magazine
  • when you download an app
  • when you use the website
  • through cookies
  • if you choose to reveal information in postings
  • if you complete your details on research questionnaires, and
  • when you enter sales promotions and competitions.

Certain services that we provide may involve us collecting extra information (your location or preferred language, for example), so that we can tailor the information we give you better. This may also apply to certain apps that you download, or which we provide.

What legal bases do we use for processing your data? We use different legal bases depending upon the purpose for collecting your data in the first instance.

  • For all data collected to sign up for a product and service such as a newsletter, an event or a magazine subscription we process the data using Legitimate Interest, i.e. it is in your benefit to hear about additional related services in a timely fashion, particularly where availability is limited. You always have a choice in the management of your data in this manner and can opt out of processing under this basis at any time.
  • Where you provide data in the course of the purchase of a product we process your data under Contract, i.e. your data is necessary for the fulfilment of the service. Any additional contact, i.e. telling you about another product or service closely related to the product or service you have bought is managed under legitimate interest.
  • Any secondary processing of your data, i.e. sharing with third parties, sending you messages on behalf of third parties, transfer to third countries, is managed under Consent.
  • Where we are required by statutory obligation to retain data e.g. for accounting or taxation purposes, we manage this data under legal obligation.

Under the terms of current data protection legislation, we will always make it as easy as possible for you to opt out of unwanted processing, providing it does not restrict our ability to provide you with the service you have requested.

Profiling

From time to time we may use some elements of the data you supply to target the messages we send you. For example, we may use your location to send you information about an event which is happening in the same country, or we may use your company type to send you a relevant news story.

None of this information is collated by wholly automated means and the rights and freedoms of the data subject are safeguarded by suitable measures.

You always have a choice about your data being utilised in this way and can opt out at any time.

How long do you hold on to my data?

Because we collect data for a wide range of purposes, we do not have a singularly defined retention period. For each individual product and service we define a carefully assessed timeframe within which we retain your data.

After this, data is managed to ensure that it is either erased from our system, minimised and retained for legal reasons or pseudonymised and retained on a global suppression list to ensure that you do not receive unwanted messaging from us.

2. Subscribers

The minimum information we need from you to fulfil a subscription is your name, address and landline telephone number.

We will process data collected for the purpose of facilitating your subscription on the basis of Legitimate Interests to deliver the service for which you have registered or subscribed. We will also, on this basis, contact you occasionally about other relevant The Oldie Publishing Ltd products and services which we think will interest you. You always have a choice and can opt out of processing on this basis at any time by contacting our Database Manager by email editorial@theoldie.co.uk or telephone +44 20 7436 8801

3. Other uses of your data

We will only share your data with our sponsors and commercial partners with your permission. We will make sure that the place where we ask you for this permission is obvious and that it is clear what you are opting into receiving and how.

4. Children’s data

We do not knowingly target, or collect the data of, children under the age of 16.

5. Updating your personal information

Under current data privacy legislation, you have the right to rectify, erase or restrict the processing of your data without undue delay. You may also request access to the data we hold on you.

To do this or to update your personal information at any time please contact our Database Manager by email editorial@theoldie.co.uk or telephone +44 20 7436 8801

6. Who we share data with

We will not share your personal information with others for marketing purposes unless you have given us your permission. If we have your permission, we will share your information only with other organisations we have chosen carefully.

We may make other organisations’ services available, through our sites, although we are not necessarily operating these sites. We process any information which we collect when you access a service provided by another organisation under this privacy policy. Information these other organisations collect is governed by their own privacy policies.

We can access and release personal information to keep to relevant laws and government requests, to operate our systems properly and to protect both us and our users.

Any other organisations who access your information in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your information and keep to data-protection and privacy laws which apply. We may also independently audit these service providers to make sure that they meet our standards. We may use service providers to help us run these sites (or services available on the sites), some of whom may be based outside the EEA or countries deemed adequateby the EDPB.

7. Use of Cookies We use cookies for a number of specific reasons.

  1. For statistical purposes to track how many users we have and how often they visit our websites. We collect information listing which of our pages are most frequently visited, and by which types of users and from which countries.
  2. We use other organisations to collect anonymous user information, sometimes through cookies and web beacons, (information embedded in images which allow them to analyse how the website is being used and the number of visitors).
  3. You can turn cookies off but if you do this, you may not be able to use all services on our websites and you might see more pop-ups and other advertising. This is because we won’t be able to limit what you see by using cookies. However, you will still be able to see our editorial content.
  4. We or other companies may use cookies to suggest and deliver content which we believe may interest you.

For more information about cookies and managing them, including how to turn them off, please visit our page on Cookies.

By using the sites you are agreeing to the use of cookies as described.

Google Analytics

We use Google Analytics on our sites for anonymous reporting of site usage and for advertising on the site. If you would like to opt-out of Google Analytics monitoring your behaviour on our sites please use this link https://tools.google.com/dlpag...

8. Advertising

We may share anonymised behavioural data with advertising partners, including commercial organisations that fund content labelled ‘Supported by’, ‘Paid content/Paid for by’ or ‘Sponsor content/from our sponsors’. This may mean that when you are on other websites, you will be shown advertising based on your behaviour on The Oldie Publishing Ltd website.

If you want to opt out of receiving online behavioural advertising, this does not mean that you will no longer receive advertising when you are using our sites. It just means that the advertising you see will not be customised for you.

If you would like more information about OBA and how to opt out of it, please visit youronlinechoices.com ornetworkadvertising.org (if accessing from the US.)

Advertising on mobile devices may require the collection and sharing of the unique device ID with companies who purchase advertising space on the mobile application.

9. Legal information and how to contact us

Under the UK Data Protection Act 1998 we have to say who the ‘data controller’ is for The Oldie Publishing Ltd products and services provided via our websites, our magazines, events and other products and services. The data controller is the organisation responsible for protecting information and, in our case, is The Oldie Publishing Ltd, Moray House 23/31 Great Titchfield Street London W1W 7PA.

The Oldie Publishing Ltd is registered with the ICO – number ZA144338

If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact our Database Manager by email editorial@theoldie.co.uk or telephone +44 20 7436 8801

Requests will be dealt with by the Data Protection Manager, and will be responded to within a reasonable period, not longer than 30 days.

If you are not satisfied with the way your request was handled, you have the right to lodge a complaint with the supervisory authority – details of which are given below: 

Information Commissioner’s Office https://ico.org.uk/make-a-complaint/

Telephone: +44 303 123 1113

10. Changes to the privacy policy

If we make changes to our privacy policy we will show you what they are here. If these changes are significant, we may also choose to email relevant individuals with new details. If we are required by law, we will obtain your consent to make these changes.

Changes to this policy by date February 2018 – New company privacy policy created.page5image17464


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